8 Strategies That Can Help Keep Your Hiring Process Organized

Source: thebalancecareers.com

It doesn’t matter if we are talking about multi-billion companies or small businesses, having a straightforward and efficient hiring process should be one of the priorities. Naturally, it goes beyond just having someone in a certain work position. Every time you bring someone new aboard your team should get new energy and value.

Without any doubt, we can see that the mentality of just filling the positions is the biggest mistake in the world of business. But the necessity of overcoming this situation is an absolute must. The only way to do that is to make the hiring process as detailed and efficient as it can be. Sometimes, you would need help with doing this properly. If you do, Clever Staff is just the address to go to.

You can be sure that conducting this process successfully is not easy. That’s why we want to provide you with a couple of tips that can help with keeping this procedure as organized as it can be. Without further ado, let’s take a look at some of these tips. Let’s begin.

1. Careful Planning

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Recruitment is a tricky process and you need to pay attention to numerous aspects. Naturally, this is a procedure that requires a lot of planning, and not conducting this planning requires a lot of time and effort. Every stage of the process should be planned carefully and pay attention to even the smallest of details.

Not only that you need to think about how to plan these categories, but you should also find a way to execute them properly. Through this planning, both parties in this deal are going to feel the benefits of this procedure. Employers can make a quality selection and potential employees have a clear idea about what to expect.

2. Screening Process Automation

The person who holds the position of a recruiter has a lot of responsibilities, and one of them is to share the job descriptions across numerous social media platforms and boards to attract as much interest as possible. Also, it needs to arrange the pre-employment interviews and assessments before the interview.

As you can presume, this is massive work, and it is not always possible to finish it in an appropriate timeframe. To enhance the effectiveness of this process, automation is maybe the way to go. Thankfully, there is numerous software of this sort that can make the process much simpler than before.

3. Consider Internal Talent

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The next thing you should pay attention to is considering internal talent. There are numerous studies out there that confirm that finding someone from your team to a new position is much more efficient than looking at adding someone new. Be sure to pay attention to this aspect.

It makes perfect sense, existing members of the team are already comfortable with the internal communications and atmosphere within the team. To do that properly, you need to have an insight into the capabilities and talents of your employees. Not considering this possibility is a grave mistake.

4. On-the-Ground Recruitment

Besides focusing only on online recruitment, we feel that it is always efficient to perform some on-the-ground recruitment. How to do it? Well, you should pay a visit to various universities and seek those who have the potential to be a part of your team.

You would be surprised just how many talents can be found in these. Waiting for these students to leave their universities and enter the market, could leave in you a situation where you cannot hire them accordingly. The competition is pretty steep, and you should take this advantage as soon as possible.

5. Creating Alumni Networks

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Coming across rare talents is simply not as common these days. Some would say that this wasn’t easy even before, but the competition in today’s job market is probably steeper than ever before. Therefore, it is crucial to always have a card up your sleeve to overcome these problems.

For instance, it is a good option to create an alumni network. It means that you should have frequent communication with your ex-workers and ask them for a piece of advice on whom to hire next. That way, you will not only cut the costs of the recruitment process, but it is also possible to find someone you otherwise wouldn’t.

6. Providing Enough Clarity

The lack of clarity is among the biggest problems the hiring process can suffer. It usually happens when the company doesn’t know what it wants to achieve, and how to execute these plans properly. On the other hand, potential employees will not have a clear idea about what to expect.

To prevent this from happening, you should avoid creating some generic descriptions about the job positions you want to fill. Instead, create unique descriptions every time you need someone. The person responsible for creating these will feel the responsibility to do their best work creating them.

7. Video Interviews

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Since the introduction of the internet, companies have had an opportunity to hire people from all over the globe. Therefore, you can talk to various candidates. To do that properly, we would recommend you to conduct video interviews when you talk with abroad talents.

8. Create a Talent Pool

As we’ve already said, the recruitment process is much more than just talking with potential workers, hearing about their experience and work history, and providing them with a clear description of a job position. Also, it is not always possible to hire everyone fit for the position.

Therefore, it is an absolute must to keep track of those you haven’t been able to hire at the moment. The reason is quite simple, you can make the process much simpler in the future by taking a look at the talent pool you have created in the past. Without any doubt, this has become a necessity.


The recruitment process requires a lot of attention and work to be efficient. In this article of ours, we’ve provided you with eight strategies that can help you make it as well-organized and structured as you need it to be.